Care planning that finally keeps up with care.
Stegocare brings scheduling, client files, timesheets, mileage and invoicing for family and home care organisations into one platform. With a mobile app that puts every caregiver's day in their pocket. Less administration, fewer errors, more time at the client's side.
Built for Flemish home and family care.
Planning
Recurring schedules without the spreadsheet gymnastics
Plan once, repeat forever. Stegocare's scheduling engine handles weekly, biweekly and custom recurring appointments natively, with exceptions when life happens: a cancelled visit, a replacement caregiver, a shifted time slot. Conflicts with overlapping appointments or absences are flagged before they become problems, not after.
- Recurring appointments with per-occurrence exceptions
- Automatic conflict detection across employees and clients
- Day, week and department views your planners will actually enjoy using
- Every change instantly visible in the caregiver's mobile app
Mobile app
The caregiver's entire workday, in one app
Caregivers open the Stegocare app and see exactly where they need to be and when. They start and stop time registration at the client's door, log trips, travel time and expenses on the spot, and request leave without calling the office. Push notifications keep everyone in the loop: a shifted appointment, an approved leave request or a message from the office lands on the caregiver's phone the moment it happens.
- Personal day and month planning, always up to date
- Start and stop visit registration on location
- Log trips, travel time and expenses the moment they happen
- Request leave and check its status from your phone
- Push notifications for schedule changes and office announcements
- Upload documents (photo or PDF) straight from your phone
- Built-in phonebook and organisation news
- Available on iOS and Android
Client management
The full client file, one click away
Every client, case and care history in one place. Track care status, suspensions, tariff arrangements and the family situation without hunting through folders or legacy systems. Intake and revision flows guide your staff from the first phone call to the finalised file, home visit included.
- Complete case files with status, tariffs and suspension tracking
- Guided intake and revision flows with a full event timeline
- Contact network per client: family, physicians, other providers
- Documents attached where they belong, on the file
Documents & forms
Official paperwork, generated instead of typed
Preparing an intake or revision home visit? Stegocare generates the official forms, like the F51, as pre-filled PDFs from the data already in the client file. Download them for the visit, adjust the inputs where needed, and upload the signed version straight back onto the file. Every document opens in the built-in viewer, no external tools required.
- Automatic F51 generation for intake and revision home visits, pre-filled from the client file
- Download, edit inputs and upload the signed copy in one flow
- Built-in PDF and document viewer: files open right in the app
- Invoice PDFs generated from registered performances
Time & travel
Every minute and every kilometre, accounted for
Caregivers log their hours in the app while they work. Travel time and mileage between visits are captured and reimbursed according to your rules, and a built-in review flow lets the back office check, correct and lock timesheets per period. Once a period is locked, the numbers stay put.
- Timesheet entry, review and period locking
- Travel time and kilometre allowance tracking
- Expense registration with receipts, straight from the caregiver's phone
Vesta & reporting
Compliance without the copy-paste
Stegocare speaks Vesta. Performance data flows to the Flemish government registration system without retyping, and reconciliation reports show you exactly what was submitted and billed.
- Vesta submission of care performances
- Billing reconciliation, so registration and invoicing always match
- Wage code and performance overviews for payroll handoff
Invoicing
From performed care to sent invoice
Delivered care becomes a correct invoice, automatically built from the registered performances and the client's tariff situation. PDF generation included.
Learn moreTrusted integrations
Seamlessly connected to the platforms you rely on
From Vesta submissions to your payroll and accounting: Stegocare exchanges data directly with the services you already work with, so nothing gets retyped twice.
Your clients' data deserves clinical care too
Healthcare data is sensitive by definition. Stegocare runs on AWS infrastructure with enterprise authentication, role-based access, and logging that masks personal data by design. Audit trails come standard, not as an add-on.
Secure sign-in with enterprise-grade authentication (AWS Cognito)
Role-based access: admins and staff see exactly what they should
PII-masking audit logs and encrypted data storage
Hosted in the EU on AWS
The builders behind it
Stegocare is a collaboration between LVDM Consultancy and Gezinszorg Villers: software developers and a home care organisation building side by side. Every feature is shaped, tested and challenged on the care work floor before it ships. The best care software is built with caregivers, not just for them.
Ready to give your planners their week back?
See in a 30-minute demo how Stegocare's software fits your family or home care organisation.